Ruby 360 Lodge Summer Packages, Conrad Creek Yurt, High Ruby Yurt and Nightly Dinners

WE MUST STRONGLY ENFORCE THE FOLLOWING TERMS AND CONDITIONS. DUE TO THE NATURE OF THIS INDUSTRY THERE ARE COMMITMENTS WE MUST MAKE LONG BEFORE YOUR ARRIVAL! PLEASE, CAREFULLY READ ALL OF THESE TERMS AND CONDITIONS, BEFORE MAKING YOUR RESERVATION.

Terms and Conditions

Nightly Dinners will be offered at Ruby 360 Lodge beginning June 5th, 2020, through the end of September. Dinners will be weekend only (Friday and Saturday Night.) The dinner package includes light appetizers, live music from 6-7 pm, yard games, plated dinner service, dessert, and a glass of white or red wine with dinner.

1a. The Ruby 360 Lodge Bar will be open each night of dinner service offering a full-service bar for guests to purchase drinks for an additional cost.
1b. Rooms will be available for guests who attend the weekend dinner service at $200 per night plus tax, Double occupancy unless otherwise approved by owners.

2.The Conrad Creek Yurt and Ruby High Yurt are available for nightly rental, year-round.
2a. Each yurt is $175 per night plus tax. The Conrad Creek yurt has a 4-person maximum.
2b. The Ruby High Yurt has a $50 fee for each additional person after four people.
2c. No pets are allowed at either yurt.
2d. Either full payment, or half the total balance is due upon booking (guests’ decision).
2e. Half of the total balance is non-refundable. Half of the balance is refundable up to 48 hours prior to the reservation. After 48 hours, no refunds will be given if there is a cancellation.

Ruby 360 Lodge Summer packages:

3.There are no pets allowed in or around Ruby 360 Lodge at any time. No exceptions.

4. The three day trip package includes 3 nights lodging, double occupancy, breakfast and lunch each day, dinner on the arrival evening and 2nd and 3rd nights, Elko Airport Shuttle, a variety of adventures and activities to include: hiking in the Ruby Mountains, wake surfing and boating on South Fork Reservoir, Ruby High Yurt Hike adventure, self-guided mountain biking, self-guided fishing, trap shooting, lawn games, live music, hot tub relaxing, evenings around the fire pit.

5. Ruby 360 Lodge guests are expected to bring their own fishing gear and bikes.

6. The single day package includes lodging on arrival night, double occupancy, dinner on arrival night ,breakfast and lunch of the following day, Elko Airport Shuttle, and a daily activity to include: hiking in the Ruby Mountains, wake surfing and boating on South Fork Reservoir, Ruby High Yurt Hike adventure, self-guided mountain biking, self-guided fishing, trap shooting, lawn games, live music, hot tub relaxing, evenings around the fire pit.

7. Our weekend package arrives Thursday afternoon/evening and runs Friday, Saturday, Sunday, departing Sunday after breakfast. Our midweek package arrives Sunday afternoon/ evening and runs Monday, Tuesday, Wednesday, departing Wednesday after breakfast.

8. Ruby 360 Lodge Bar will be open each night of the trip offering a full-service selection of beer, wine, hard alcohol and crafted cocktails. Ruby 360 Lodge will keep a running tab during your stay which will need to be paid at checkout in the Ruby store.

9. Single Day packages are available any day other than a Saturday or Tuesday arrival.

10. A $330.00 deposit per person is required to reserve space for the 3-day package. A $110.00 deposit is required to reserve space for a single day with Ruby360 Lodge. This deposit is non-refundable under any circumstances. This includes a weather situation, or if Ruby 360 Lodge should cancel you, and the situation of an injury related cancellation. We recommend Trip Insurance!

11. If full payment is not received 30 days prior to the first day of your reservation, Ruby 360 Lodge reserves the right to release your booking.

12. If a cancellation is received before the reservation date, and the guest has an immediate replacement for the trip booked, the deposit and balance paid will be transferred to the replacement, subject to the rescheduling fee. If a guest does not have a replacement at the time of cancellation, and the cancellation is within 30 days of their reservation date, all payments (deposit and balance) will be retained by Ruby 360 Lodge. If Ruby 360 Lodge is able to fill the trip with a full pay guest, we will refund all payments less a $250.00 rebooking charge for 3-day packages and $85 for 1-day packages. We reserve the right to fill the seat with a non-full pay skier in which case there is no refund.

13. A $45.00 rescheduling fee per person will be charged for all scheduling changes.

14. Ruby 360 Lodge accepts Mastercard, Visa Cards, and AMEX for deposits only. We prefer the Balance due payments be made by check. Any balances paid on a credit card are subject to a 3% administrative charge.

15. Bookings can be made up to 1 year in advance.

16. Any guest making multiple reservations is responsible for seeing that everyone in their party receives, completes, and returns a Guest Information Form within thirty days of receiving it.

17. Ruby 360 Lodge requires addresses and phone numbers of all persons enabling us to correspond with each person individually.

18. EVERY GUEST WILL BE REQUIRED TO SIGN A WAIVER UPON ARRIVAL. ANY APPLICANT UNDER THE AGE OF EIGHTEEN MUST HAVE A PARENT OR GUARDIAN SIGN THE RUBY 360 LODGE WAIVER.

19. If, on any day you elect not to participate in any activities or adventures there is no refund or credit. If you are injured during your stay or choose not to participate in activities, there will be no refund or compensation.

20. In the event a guest should cancel their trip as the result of a virus outbreak or pandemic, but Ruby 360 Lodge has not ceased operation, Ruby 360 Lodge will retain 75% of all payments, and will credit the remaining 25% to a trip the following season IF the guest is able to provide documentation as to why they are high-risk (i.e. having traveled to a reported high risk country, has a compromised immune system, falls within a specified age range deemed as high risk, has a confirmed case of said virus or been in direct contact with an individual with a confirmed case). Ruby 360 Lodge reserves the right to specify criteria for high-risk guests on a case by case basis, based on official recommendations from the CDC, WHO, or other applicable organizations. If a guest cancels and is unable to provide necessary documentation for high-risk criteria, they will forfeit all payments.

21. On the rare occasion that the guests are unable to participate in any activities during the three-day trip due to extreme weather, Ruby 360 Lodge will give each guest here during that time a $250 credit toward a deposit for later this season or for following year. This deposit has no cash value and is not transferable and must be used by the following season. This offer only applies when no activities occur for the three days.

22. If on the single day package, we are unable to participate in any activities during the day of your trip due to extreme weather, we will issue you a $85 credit toward a deposit for later this season or for following year. This deposit has no cash value and is not transferable and must be used by the following season. This offer only applies when no activities occur for the single day.

23. Prices and policies are subject to change at any time.

After carefully reading this information, please call our year-round office with any further questions or to confirm a reservation, 775-753-6867, 775-397-1215, fax 775-429-2320, email info@ruby360lodge.com.

Each winter since 1977, we have been creating memories that will last a lifetime with backcountry helicopter skiing and snowboarding trips in the Ruby Mountains, hosting guests from all over the country for three day and single day all-inclusive packages. Now, after 44 years, we are expanding our winter service and attention to detail to offer summer three day and single day all-inclusive summer packages. We look forward for you joining us for Ruby Magic.

Thank you,
Joe, Francy and Mike Royer
Rev: 5/20/20

 

 

Weddings

For a ceremony and/or reception wedding event, Ruby 360 Lodge accommodates up to 200 people outside and a maximum of 50 people indoors at a cost of $4500 for the Ruby 360 Lodge facility. We welcome the service provided by approved vendors to include your rentals not limited to tents, dance floor, chinaware, silverware, glassware, tables, chairs, linens, restroom trailer and self-contained caterers. Any bar and beverage service must be provided under the licensed establishment of Ruby 360 Lodge.

Facility fee deposit of $2250 is due within 10 days of making a reservation and is not refundable. The remaining $2250 is due 60 days prior to the wedding and is not refundable after that time.

For a reception or ceremony only event Monday through Thursday, Ruby 360 Lodge accommodates up to 200 people outside or 50 people inside at a cost of $2500.

Facility fee deposit of $1250 is due within 10 days of making a reservation and is not refundable. The remaining $1250 is due 60 days prior to the reception and is not refundable after that time.

 

Facility Rental Inclusive with Wedding Reception

Facility use hours are from 7 am the day of wedding until 11 pm unless other arrangements have been confirmed. Set up is welcome the day prior to the event.

Complimentary King room for the Bride and Groom at Ruby 360 Lodge the night of the wedding.

Outdoor only reception area for up to 200 guests.

Indoor wedding reception can accommodate up to 50 guests.

Ruby 360 Lodge provides all dinnerware, tables, chairs, and white linens for up to 50 guests.

Weddings that exceed 50 guests, the wedding party will need to provide all rentals

Chilled spa water with disposable cups

Bartender for up to 75 guests

2 dressing rooms for bridal parties

Electrical/outside utilities

Post event break down and clean up of Ruby 360 Lodge supplied materials

 
Wedding Optional Upgrades 
 

Lodging at Ruby 360 Lodge – $250 per room per night (10 rooms available), Elko county room tax of 6% will be applied.

Breakfast options for guests staying at Ruby 360 Lodge available upon request

Conrad Creek Yurt rental for wedding day preparations – $250 Elko county room tax of 6% will be applied.

Food and beverage options are available through Ruby 360 Lodge upon request

When reception exceeds 75 people a second bartender will be needed at $50 per hour

Rehearsal dinner – (indoors maximum 50 people) facility fee – $1500

Post wedding breakfast or brunch – (indoors maximum 50 people) facility fee – $1500

All meals will be served buffet style unless plated service is requested at a $2.00 per plate charge service for all food costs.

Air conditioned restroom trailer with 2 women’s and 2 men’s stalls, hand sinks with handicap access in lieu of porta potties – $650

5 authentic wooden oak 60 gallon wine barrels – $40 per barrel.

 

Terms and Conditions

1. Wedding Ceremony and Reception Facility fee deposit of $2250 is due within 10 days of making reservation and is not refundable. The remaining $2250 is due 60 days prior to the wedding and is not refundable after that time.

2. For a reception or ceremony only, Monday through Thursday, a reception facility fee of $1750 is due within 10 days of making reservation and is not refundable. The remaining $1750 is due 60 days prior to the wedding and is not refundable after that time.

3. A $500 refundable cleaning deposit will be charged at the time of booking and will be returned after the event concludes if the venue is left acceptable.

4. Customer credit card must be on file to confirm the reservation. Final settlement & incidentals will be charged to the credit card on file, unless we are provided with cash or check prior to departure from the wedding.

5. Guests are responsible for all damages. Any damage charges will be charged to your credit card on file.

6. Transportation to Ruby 360 Lodge
a. The road is two-wheel drive accessible, steep in sections and graveled. SUVS are a good option. We encourage carpooling as parking is limited.
b. Anytime alcohol is being served, unless a designated driver or a taxi service is used, we suggest our guests consider the use of Coach USA Shuttle Service. Buses will pick up and return guests to a location of their choice. The buses are air conditioned, with restrooms on each bus. The driver is dressed appropriately with a suit and tie. Each bus seats 57 people – Cost is $90 per hour per bus, subject to change. Our Event Coordinator will assist the guest with the organization of shuttle service.
c. The guest is responsible for direct payment to Coach USA Shuttle Service.


7. Ruby 360 Lodge offers seasonal Menu and Beverage options at the guest’s request. Beverage Service must be provided by Ruby 360 Lodge. Outside food providers must be approved by Ruby 360 Lodge.

8. Lodging at Ruby 360 Lodge
a. Maximum of 10 rooms.
b. The bride and groom receive a complimentary room from Ruby 360 Lodge.
c. Maximum 2 guests per room.
d. Cost $250 per room, per night plus 6% Elko County room tax.
e. There is an 11:00 pm curfew for guests not staying at Ruby 360 Lodge, unless arrangements are made with management at $200 per hour after 11:00 pm.

9. All approved vendors must provide Certificate of Insurance, naming Ruby 360 Lodge, LLC and Ruby Mountain Heli-Ski Guides, Inc. with minimum coverage of one million dollars.
a. All vendors are required to sign the Vendor Contract and Hold Harmless Agreement and return with the insurance certificate no later than 2 weeks prior to the event.


10. If Ruby 360 is providing food, the final food numbers must be confirmed 30 days prior to the event. Food charges will be due at this time.

11. Other than the Facility Fee and Food Charges, 100% of all expected and confirmed charges are due 2 weeks prior to the event.

12. Children: All of us love kids, and they play an important part of any wedding. With that said there are many things around the lodge that could be considered hazards to young children.
a. Including but not limited to, electric fences, barbed wire, creeks, insects, loose rock and boulders, stair ways, heavy equipment, fire pits and an assortment of animals and wildlife.
b. We recommend and request that if you have a child under 10 years old, you should make provisions to monitor them. It is the duty of the individual parents or guardians to monitor these underage youths.


13. Ruby 360 Lodge kitchen is not available to guests or vendors.

14. Ruby 360 Lodge is a non smoking facility.

15. Ruby 360 Lodge inside bathrooms are not available for wedding guests. Porta toilets can be arranged for additional fee.

16. Guests who are not staying at Ruby 360 Lodge are not to enter the building.

17. All Parking rights and vehicle privileges under control of Ruby 360 Lodge.

18. Ruby 360 Lodge reserves the right to remove any guest or individual that is intoxicated or causing any sort of disorderly conduct from the property.

19. The contract signer is responsible for any sort of damages that may be sustained by their guests at Ruby 360 Lodge.

20. In the event or any sort of litigation or arbitration between Ruby 360 Lodge and party, the non-prevailing party must pay all costs, attorney’s fees and expenses of prevailing party.

 

Damage or Loss of Items: Ruby 360 Lodge will not assume any responsibility for damage to Ruby 360 Lodge property or loss of any merchandise or articles left at the Lodge, prior to, during or following an event.

The customer accepts responsibility for any and all damages. All damages will be charged to the credit card on file.

Guest Items Left Behind: Ruby 360 Lodge will attempt to return any items left behind. We will confirm the items are yours by phone or email, then your credit card will be charged for the shipping charges upon shipment of the items.

CANCELLATION POLICY
1. For weddings, a $2250 non-refundable deposit is required within 10 days of making reservation, with the balance of $2250 due 60 days prior to the wedding. No refunds.

2. For receptions or ceremony only, Monday through Thursday, a $1750 non-refundable deposit is required within 10 days of making reservation, with the balance of $1750 due 60 days prior to the ceremony. No refunds.

3. One hundred percent (100)% of all expected and confirmed charges for upgrades, lodging, food and bar service or other charges, is not refundable if cancellation is received less than 60 days prior to the event.

4. Final settlement & incidentals will be charged to the credit card on file.

5. If Ruby 360 Lodge should have to cancel you due to any cause beyond the control of Ruby 360 Lodge a full refund will be issued.

 

Events

 

Ruby 360 Lodge is available for any sort of event or occasion during the year. We are able to host groups of up to 50 people for indoor events and up to 200 people for outdoor events.

For an event of less than 20 people: The facility fee is $1500.

Facility fee deposit of $750 is due within 10 days of making a reservation and is not refundable. The remaining $750 is due 30 days prior to the event and is not refundable after that time. If an event takes place within 30 days of booking, both the deposit and balance will be due at time of booking and will be non-refundable.

For an event of over 20 people: The facility fee is $2500.

Facility fee deposit of $1250 is due within 10 days of making a reservation and is not refundable. The remaining $1250 is due 30 days prior to the event and is not refundable after that time. If an event takes place within 30 days of booking, both the deposit and balance will be due at time of booking and will be non-refundable.

 

Terms and Conditions 

1. Facility Fee is $1500, with a 50% deposit due within 10 days of reserving the Lodge, per day for up to 20 guests. The balance is due 30 days prior to the event and is not refundable after that time. If an event takes place within 30 days of booking, both the deposit and balance will be due at time of booking and will be non-refundable.

2. Facility fee is $2500, with a 50% deposit due within 10 days of reserving the Lodge, per day for over 20 guests and up to 200 guests maximum. If event has over 50 guests, it will be held outdoors. The balance is due 30 days prior to the event and is not refundable after that time. If an event takes place within 30 days of booking, both the deposit and balance will be due at time of booking and will be non-refundable.

3. Customer credit card must be on file to confirm the reservation. Final settlement & incidentals will be charged to the credit card on file, unless we are provided with cash or check prior to departure from the event.

4. A $500 refundable cleaning deposit will be charged at the time of booking for multi day events only and will be returned after the event concludes if the venue is left acceptable.

5. Guests are responsible for all damages. Any damage charges will be charged to your credit card on file.

6. Transportation to Ruby 360 Lodge
a. The road is two-wheel drive accessible, steep in sections and graveled. SUVS are a good option. We encourage carpooling as parking is limited.
b. Anytime alcohol is being served, unless a designated driver or a taxi service is used, we suggest our guests consider the use of Coach USA Shuttle Service. Buses will pick up and return guests to a location of their choice. The buses are air conditioned, with restrooms on each bus. The driver is dressed appropriately with a suit and tie. Each bus seats 57 people – Cost is $90 per hour per bus, subject to change. Our Event Coordinator will assist the guest with the organization of shuttle service.
c. The guest is responsible for direct payment to Coach USA Shuttle Service.

7. Ruby 360 Lodge offers seasonal Menu and Beverage options at the guest’s request. Beverage service must be provided by Ruby 360 Lodge. Outside food providers must be approved by Ruby 360 Lodge.

8. Lodging at Ruby 360 Lodge
a. Names, contact information and credit card information must be given to Ruby 360 Lodge 10 days prior to the date.
b. 10 rooms, maximum 2 guests per room, unless approved by management.
c. Cost $250 per room, per night plus 6% Elko County room tax.
d. Checkout is 11:00 am.
e. There is an 11:00 pm curfew on dinner parties for guests not staying at Ruby 360 Lodge, unless arrangements are made with management at $200 per hour after 11:00 pm.
9. All approved vendors must provide Certificate of Insurance, naming Ruby 360 Lodge, LLC and Ruby Mountain Heli-Ski Guides, Inc. with minimum coverage of one million dollars.
a. All vendors are required to sign the Vendor Contract and Hold Harmless Agreement and return with the insurance certificate no later than 2 weeks prior to the event.

10. If Ruby 360 is providing food, the final food numbers must be confirmed 30 days prior to the event. Food charges will also be due at this time.

11. 100% of all other expected and confirmed charges are due 30 days prior to the event.

12. Children: All of us love kids, and they play an important part of any event. With that said there are many things around the lodge that could be considered hazards to young children.
a. Including but not limited to, electric fences, barbed wire, creeks, insects, loose rock and boulders, stair ways, heavy equipment, fire pits and an assortment of animals and wildlife.
b. We recommend and request that if you have a child under 10 years old, you should make provisions to monitor them. It is the duty of the individual parents or guardians to monitor these underage youths.

13. Ruby 360 Lodge kitchen is not available to guests or vendors.

14. Ruby 360 Lodge is a non smoking facility.

15. All Parking rights and vehicle privileges under control of Ruby 360 Lodge.

16. Ruby 360 Lodge reserves the right to remove any guest or individual that is intoxicated or causing any sort of disorderly conduct from the property.

17. The contract signer is responsible for any sort of damages that may be sustained by their guests at Ruby 360 Lodge.

18. In the event or any sort of litigation or arbitration between Ruby 360 Lodge and party, the non-prevailing party must pay all costs, attorney’s fees and expenses of prevailing party.

 
 

Damage or Loss of Items: Ruby 360 Lodge will not assume any responsibility for damage to Ruby 360 Lodge property or loss of any merchandise or articles left at the Lodge, prior to, during or following an event.

The customer accepts responsibility for any and all damages. All damages will be charged to the credit card on file.

Guest Items Left Behind: Ruby 360 Lodge will attempt to return any items left behind. We will confirm the items are yours by phone or email, then your credit card will be charged for the shipping charges upon shipment of the items.

CANCELLATION POLICY

1. For events up to 20 people, a $750.00 non-refundable deposit is required within 10 days of making reservation, with the balance of $750.00 due 30 days prior to the event. No refunds.

2. For events over 20 people, a $1250 non-refundable deposit is required within 10 days of making reservation, with the balance of $1250 due 30 days prior to the event. No refunds.

3. If Ruby 360 is providing food, the final food numbers must be confirmed 30 days prior to the event. Food charges will also be due at this time.

4. 100% of all other expected and confirmed charges for upgrades, lodging, food and bar service or other charges, are due 30 days prior to the event and are not refundable if cancellation is received less than 30 days prior to the event.

5. Final settlement & incidentals will be charged to the credit card on file.

6. If Ruby 360 Lodge should have to cancel you due to any cause beyond the control of Ruby 360 Lodge a full refund will be issued.